Account Payable- Specialist

The Accounts Payable Specialist will report to the Director of Finance is responsible for the accounts payable tasks as assigned.

• Responsible for the following aspects of A/P, i.e., (including, but not limited to, and not in any particular order)
• Create and post AP Invoices including Credit Card statements in QuickBooks in a timely manner. Verify invoice details and receipt of goods to Purchase Orders in PSI.
• Process employee expense reports, verify receipts and approvals, and manually enter in QB.
• Provide timely and accurate processing of accounts payable transactions.
• Resolve AP invoice discrepancies related price and quantity. Communicate with purchasing and suppliers as needed.
• Create and post AP disbursements to AP journal and GL.
• Provide W-9 and sales tax exemption forms upon request.
• Record Bank disbursements.
• Responsible for other general accounting and reporting duties, i.e., (including but, not limited to, and not in any particular order):
• Month-end close support related to payables.
• Intercompany AP reconciliation, account analysis, special projects and reports.
• Assist with providing supporting documentation to audit.
• Sales & Use Tax reporting support.
• Perform other general accounting duties and/or special projects as needed.
• Allocate additional time during peak times (audit, month-end, payroll, etc.).
• Responsible for other administrative duties, filing etc..
• Excellent communication skills with exceptional attention to detail.
• Other Clerical Duties (typing letters, faxing, copying, etc.).
• Recommends and assists in implementing operating procedures and studies and examines procedures to improve efficiency.
• Perform all other duties as assigned.
• Ability to work under pressure and tight deadlines.
• Ability to prioritize multiple tasks and workload effectively and utilize excellent time management skills.